Interviewer reviewing a resume

Creating an ATS-Friendly CV

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Best Practices, Tools & Tips

If you’ve applied for a job online, chances are your CV was first reviewed not by a recruiter but by an Applicant Tracking System (ATS). Understanding how these systems work and how to optimise your CV for them is crucial for landing your dream job. In this guide, we’ll explore what ATS is, how it works, and share practical tips and tools to create an ATS-friendly CV.

What is an Applicant Tracking System (ATS)?

An Applicant Tracking System (ATS) is software that automates the initial stages of the recruitment process. It helps employers manage large volumes of job applications by:

  • Scanning CVs for Relevant Keywords: The ATS identifies keywords that match the job description.
  • Ranking Candidates: It assigns a score to each application based on how well it aligns with the job requirements.
  • Filtering Out Unsuitable Applications: CVs that don’t meet the criteria may never reach a human recruiter.

In essence, the ATS acts as a gatekeeper, allowing only the most relevant applications to proceed.

How Does ATS Work?

To make sure your CV passes the ATS filter, follow these proven strategies:

Use a Simple Layout

ATS struggles with overly complex designs. Keep your CV clean and professional:

  • Use standard fonts like Arial, Times New Roman, or Calibri.
  • Avoid images, graphics, and tables.
  • Stick to traditional sections: Contact Information, Summary, Experience, Education, and Skills.

Incorporate Keywords Strategically

Keywords are critical to getting past ATS filters. Here’s how to use them effectively:

  • Analyse Job Descriptions: Identify frequently used terms and incorporate them into your CV. For example, if the job posting mentions “project management” and “agile methodology,” include these terms where relevant.
  • Use Exact Phrases: If the job requires “search engine optimisation,” don’t abbreviate it as “SEO.” Use both variations if possible.
  • Focus on Hard Skills: While soft skills are important, ATS primarily scans for hard skills.

Optimise Your Section Headings

Use standard headings to ensure the ATS parses your CV correctly:

  • Work Experience
  • Education
  • Skills
  • Certifications
  • Contact Information

Avoid creative alternatives like “Where I’ve Worked” or “My Background,” as these may confuse the ATS.

Customise Your CV for Each Job

Tailor your CV to match the specific job description:

  • Reorganise your experiences and skills to highlight the most relevant qualifications.
  • Adjust keywords and phrases to align with the employer’s requirements.
  • Use the job posting as a guide to structure your content.

Avoid Fancy Formatting

ATS systems prioritise content over style. Follow these formatting tips:

  • Use bullet points to organise information.
  • Avoid columns, charts, or unusual symbols.
  • Save your CV as a .docx or .pdf file, as these formats are ATS-friendly.

Include Both Abbreviations and Full Terms

To ensure maximum compatibility, include both versions of key terms. For example:

  • Use “Search Engine Optimisation (SEO)” instead of just “SEO.”

Don’t Forget Your Contact Information

Place your contact details at the top of your CV. Include:

  • Full name
  • Phone number
  • Professional email address
  • LinkedIn profile (optional but recommended)

Tools to Simulate ATS and Optimise Your CV

Several tools can help you test and refine your CV for ATS compatibility:

Jobscan

  • What it Does: Compares your CV to the job description and highlights missing keywords.
  • Why Use It: Provides a match rate and actionable suggestions to improve your CV.

Resumé Worded

  • What it Does: Offers insights into how your CV performs in ATS systems and provides tips for improvement.
  • Why Use It: Easy-to-use interface with specific feedback on formatting, keywords, and phrasing.

SkillSyncer

  • What it Does: Analyses your CV and matches it to job postings.
  • Why Use It: Highlights key skills to add and flags formatting issues.

Grammarly

  • What it Does: Checks for grammar, clarity, and tone in your CV.
  • Why Use It: Ensures your CV is error-free and professional.

Common Mistakes to Avoid

  • Overloading with Keywords: Avoid “keyword stuffing.” Ensure keywords fit naturally within the context.
  • Neglecting Soft Skills: While ATS prioritises hard skills, a balance of both is essential for human readers.
  • Submitting a Generic CV: Always tailor your CV to the specific job.
  • Using Outdated Formats: Avoid saving your CV in unsupported formats like .txt or .pages.
  • Ignoring Grammar and Spelling: Errors can hurt your credibility, even if they don’t affect ATS parsing.

Finally

An ATS-friendly CV is the key to getting noticed in today’s competitive job market. By understanding how ATS works and implementing these best practices, you can increase your chances of passing the initial screening and landing an interview. Leverage tools like Jobscan and Resumé Worded to refine your CV further, and always keep your content authentic and tailored to the job. With a strategic approach, you can navigate the ATS gatekeeper and move closer to your career goals.

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